(hereinafter "Privacy Policy")
Welcome to our website. We appreciate your interest in our company and services. We are committed to safeguarding your privacy when you use our website. As the controller and service provider of the website
(hereinafter also "website")
we,
VITA Zahnfabrik H. Rauter GmbH & Co. KG
Spitalgasse 3
79713 Bad Säckingen
(Legal Information)
(hereinafter also "we" or "VITA")
would like to inform you about how we process your personal data and explain your rights as a data subject when you use our website.
Your personal data is processed solely in accordance with the provisions of the data protection laws of the European Union, in particular, the EU General Data Protection Regulation (hereinafter "GDPR") and supplementary to the Federal Data Protection Act (hereinafter "BDSG") as well as other statutory provisions on data protection (together "privacy laws").
If you would like to review the GDPR, you can find it on the Internet at: https://eur-lex.europa.eu/legal-content/DE/TXT/HTML/?uri=CELEX:32016R0679.
This Privacy Policy applies solely to the website accessible at the domain vita-zahnfabrik.com, including all subdomains. The following notices do not apply to other websites of VITA or third-party websites to which this website links. The terms used in this policy, such as "personal data" or its "processing", correspond to the definitions in Article 4 of the GDPR.
1. Subject matter of data protection and legal bases
The subject matter of data protection is personal data. Personal data means any information relating to an identified or identifiable natural person ('data subject'). Your personal data therefore includes any data that can be used to identify you, such as your name, address, telephone number or e-mail address. Personal data also includes information arising from the use of our website, such as the beginning, end and scope of use, or your IP address.
Personal data is also collected when you provide information for a new MyVITA user account. It is also required for performance of a contract in the VITA online store (contract data).
Personal data will continue to be collected to the extent that you enter information in your user profile and create, post or otherwise contribute content to the user forum (profile data).
We process your data only where permitted under an applicable law. We base the processing of your data on the following legal bases, among others:
- Consent (Article 6 (1), sentence 1 (a) of the GDPR):
We will process certain data only with your prior explicit and voluntary consent. You have the right to withdraw your consent to future processing at any time. - Performance of a contract or in order to take steps prior to entering into a contract (Article 6 (1), sentence 1 (b) of the GDPR): We require certain data from you to initiate or fulfill your contractual relationship with VITA.
- Compliance with a legal obligation (Article 6 (1), sentence 1 (c) GDPR): In addition, we process your personal data in order to fulfill legal obligations, regulatory requirements or commercial and tax-related retention requirements.
- Safeguarding of legitimate interests (Article 6 (1), sentence 1 (f) GDPR): VITA will process certain data in order to safeguard its interests or those of third parties. However, this does not apply if such interests are overridden by your interests.
Please note that this is not a complete or exhaustive list of possible legal bases. These are merely examples designed to make the legal bases for data protection more transparent. For details on the legal basis for individual data processing activities on our website, please refer to the explanations in the following sections.
2. Server log data
You can visit the public part of our website, which is accessible without prior registration, without providing any personal information. The following information about your access can be collected when you visit our website:
- The IP address of the requesting device
- Pages and files viewed
- The http response code
- The size of pages and files viewed, in bytes
- The website from which you accessed our website (referrer URL)
- Date, time and time zone of the server request
- Browser type and version
- Operating system of the requesting device
We process this data on the basis of Article 6 (1), sentence 1 (f) of the GDPR for the purpose of providing the website as well as ensuring the technical operation and security of our IT systems. In doing so, we pursue the interest of enabling and sustaining the use of our website and its technical functions. This data is automatically processed when you visit our website. You cannot use our website without providing this data. We do not use this data for the purpose of identifying you.
Data that is collected automatically is usually deleted after 11 weeks, unless we are required to retain it longer for the above purposes under exceptional circumstances. In such cases, we will delete the data as soon as it is no longer needed for the specific purpose.
You cannot object to the collection and storage of your server log data because this information is essential for the smooth operation of the website.
3. Communication via contact form or e-mail
If you contact us via contact form or e-mail, the contact details (such as name, e-mail address) you provide voluntarily are collected, processed or used only for the specific purpose, either for recording or responding to your inquiry (or inquiries) or for technical administration purposes.The information you provide on our contact forms is encrypted using Transport Layer Security (TLS) protocol, widely known by its predecessor's name, Secure Socket Layer (SSL), for secure communication.
Data that is transmitted during communication via a contact form or by e-mail is processed on the basis of Article 6 (1), sentence 1 (b) of the GDPR, where required for steps before entering into a contract, or on the basis of Article 6 (1), sentence 1 (f) of the GDPR. In the latter case, we have a legitimate interest in processing contact requests voluntarily sent to us.
We will delete the data you provide as soon as the purpose for collection ceases completely, subject to the fulfillment of ongoing statutory retention requirements.
Where your data is processed on the basis of legitimate interests, you can object at any time to the storage of your personal data. In this case, we will no longer process your data unless we can demonstrate that we have a legitimate interest or are otherwise required by law to store it. To exercise your right to object to storage, please contact us in writing, by fax or by e-mail.
Please note, however, that if you communicate with us via contact form, we cannot guarantee complete data security and e-mails are not transmitted via a secure data connection. Therefore, please refrain from sending confidential information, such as bank or credit card information, etc. via these means of communication. For confidential information, we recommend that you use a secure means of communication, such as postal mail.
4. MyVITA access
We provide password-protected direct access to the profile data we have stored for every user who signs up for a MyVITA account. You can manage your profile data and newsletters from your account. Your account also gives you access to other services we provide, such as our e-tutorials and our media database. Required information is indicated by an asterisk (*) next to the input box on the signup form. This includes the following information:
- Title
- First name
- Last name
- Phone number
- Language of correspondence
- Company name
- Addresss
- E-mail address
- Password
This data must be provided for the conclusion and performance of the user agreement with us. Data is processed on the basis of Article 6 (1), sentence 1 (b) of the GDPR and Article 6 (1), sentence 1 (c) of the GDPR, provided that the data is stored in order to fulfill statutory retention requirements. We explicitly reserve the right to revert to other legal bases.
When you sign up for an account, you may voluntarily provide further information not required for the signup process, and you alone decide whether you want to share this information with us. This includes the following information:
- Title
- Fax number
- PO box address
- Website
If you do not provide this information, we may not be able to provide all the services you require when you use our website.
Voluntary information is stored on the basis of Article 6 (1), sentence 1 (f) of the GDPR, as we have a legitimate interest in processing the data you provide voluntarily so that we can deliver and continually optimize the functions in the MyVITA area. You can object to the processing of voluntary information at any time by deleting this data from your user profile.
Depending on the service you are signing up for, additional data, such as your bookmarks, may be collected and linked to your profile data. If you use the services detailed below, under certain circumstances, other personal information may also be collected and processed (such as payment details when you place orders) so that we can provide you with these products and services.
You can request to have your MyVITA account deleted at any time by sending a message to datenschutz@vita-zahnfabrik.com. Your profile and the stored content will be deleted or blocked immediately upon deletion of your user account (for further details, see Section 14).
5. Online registration for VITA classes and training courses
When you register for courses online in the Training Course area, you have the choice of creating an account or logging in, or placing your order as a guest, meaning without creating an account or logging in. If you sign up or log in, you are subject to the terms defined in Section 4. The following data is processed when you place an order in this online store:
- Title
- First name
- Last name
- Phone number
- Language of correspondence
- Company name
- Address
- E-mail address
You can also provide additional information on a voluntary basis; however, it is not required for completing the online registration process.
We use the personal data you provide during online registration to process and complete the registration and payment transactions in the Training Course area. If you pay by direct debit, your bank details (name of your bank, IBAN and BIC) are collected for this purpose. If you pay by credit card, the card number, expiration date, the card holder name and the security code are collected.
The applicable legal basis for these data processing operations is Article 6 (1) (b) of the GDPR. In order to process payment transactions, we may pass on your payment data to our payment service provider, who will process this data on our behalf for purposes of payment processing.
We will delete the information you provide in an order as soon as the purpose for collection ceases, unless we are required to retain the data for complete performance of contract (e.g. during ongoing statutory limitation periods) and subject to ongoing commercial or fiscal filing requirements (see Section 14 for further details).
5.1 Webinars, online meetings and conference calls via "GoTo Webinar"
We use the GoToWebinar software from provider LogMeIn Ireland Limited (processor) to hold webinars, online meetings and conference calls (hereinafter referred to as “webinars”).
As part of the registration process on the infrastructure of the company LogMeIn (Bloodstone Building Block C70 Sir John Rogerson’s Quay Dublin 2, Ireland), personal data is collected/stored. The legal basis for this data processing is Art. 6(1)(f) of the General Data Protection Regulation.
We have concluded a data processing agreement with the provider, which complies with the requirements of Art. 28 of the GDPR.
The data is processed to the extent permissible by law in Germany, the European Union and the U.S. In this regard, please also note the privacy policy of LogMeIn: https://www.logmeininc.com/de/gdpr/gdpr-compliance
What data is processed?
The following personal data is subject to processing:
- Information concerning the user: First name, last name and e-mail address are mandatory fields.
The following optional information is also prompted: Address, city, zip code, country, company, profession, telephone. - Meeting metadata: topic, description (optional), participant IP addresses, device/hardware information
- For recordings (optional): MP4 file of all video, audio and presentation recordings; M4A file of all audio recordings; text file of the online meeting chat.
- When dialing in by telephone: information on the incoming and outgoing telephone number, country name, start and end time. If necessary, additional connection data such as the IP address of the device can be stored.
- Text, audio and video data: If applicable, you have the option of using the chat, question or survey functions in an “online meeting”. Your text entries are processed to the extent that they are displayed in the “online meeting” and logged if necessary. For the duration of the meeting, the data is processed via the microphone of the terminal and the video camera.
Extent of the processing
- If we plan to record a “webinar,” we will communicate this to you in advance and ask for your consent. The app displays that it is recording.
- If necessary for the purposes of logging the results of an online meeting, we will log the content of the chat.
- In the case of online seminars, we may also process questions asked by online seminar participants for the purposes of recording and following up on the webinars.
- If you are registered as a user with “GoToWebinar,” meeting metadata, telephone dial-in data, questions and answers in webinars, survey functions in webinars can be stored at “LogMeIn” for up to one month.
Recipients / data transfer
- Personal data processed in connection with participation in “webinars” will not be disclosed to third parties without your explicit consent.
- Deletion of the data takes place in accordance with the legal storage periods.
- The data will only be used for a purpose other than fulfilment of the contract, as described above, or transferred to other third parties, if this is legally permissible or the user has expressly consented to this.
- By registering for the event, participants agree that personal information may be used to contact participants.
- At any time, each participant may exercise their right to revoke, correct and delete their data and withdraw their consent for the future by sending an email to datenschutz@vita-zahnfabrik.com.
6. Online application and application for e-mail
You have the option of using the online application function on our website or by e-mail, applying for vacancies or unsolicited applications. We process the information you have provided to us in connection with your application in order to assess your suitability for the position (or other open positions, if any), and to complete the application process. This includes, in particular:
- Form of address
- Title,
- First name
- Last name
- Professional title
- Language,
- Address
- E-mail address
- Phone number
- Documents,
- IP address.
The legal basis for the processing of your personal data in this application procedure is, in particular, § 26 of the German Federal Data Protection Act (BDSG) in conjunction with Art. 6 Para. 1 p. 1 letter b of the GDPR. According to these laws, the processing of data is permissible insofar as necessary in conjunction with the decision regarding the initiation of an employment relationship.
Of course, your application with us is completely voluntary. However, if you choose to apply, you should provide the personal data necessary to establish an employment relationship. We will tell you what data we deem necessary (for example by marking required fields in forms). Without this data, we cannot consider you in the application process.
The optional additional information by the applicant is saved on the basis of Art. 6 Para. 1 p. 1 letter f of the GDPR, as we have a legitimate interest in processing the additional information voluntarily provided yb you for the purpose of carrying out the application process. At any time, you may object to the processing of voluntarily provided data, which will be applied in the future, without giving any reason. In this case, we will no longer process your data unless we can demonstrate that we have a legitimate interest or are otherwise required by law to store it.
If you have consented to the further storage of your personal data, we are authorized, on the basis of your consent (Art. 6 Para. 1 p. 1 letter a of the GDPR), to include your data in our applicant pool and to process it in conjunction with application processes for future open positions at VITA. This also includes contacting you if you are being considered in such an application process. You may revoke your consent, if any, which will be applied in the future and without giving any reason.
If the data are required for legal prosecution after completing the application process, data processing may be used to safeguard legitimate interests in accordance with Art. 6 Para. 1 p. 1 letter f of the GDPR. Our interest consists, in this case, of the enforcement of or defense against claims.
Data from applicants are regularly deleted after six months, in the case of a rejection. If you have consented to further storage of your personal data, your data will be included in our applicant pool. There, the data will be deleted after a period of two years.
If you are selected for a position in the context of the application process, the data from the online application system will be transferred to our personnel information system and processed there as necessary, for the establishment and implementation of the employment relationship.
In addition, processing by other recipients named in Section 12 may take place under the conditions specified therein. Your application data will be viewed by us after receipt of your application by the Human Resources Department, as well as the department responsible at our company. In principle, only those persons in the company who need this for the proper execution of the application process, have access to your data.
7. Newsletter
We use the double opt-in procedure for sending newsletters, meaning we will only send you a newsletter by e-mail if you have previously explicitly permitted us to activate the newsletter service. We will then send you a notification e-mail asking you to confirm that you wish to receive our newsletter by clicking on a link in this e-mail. You are consenting to receive the newsletter by completing this separate double opt-in procedure.
We only send newsletters after you have signed up, meaning you have given your consent in accordance with Article 6 (1) (a) of the GDPR. We explicitly reserve the right to apply other legal bases. Where the contents of a newsletter are concretely defined when you subscribe to the newsletter, such contents are definitive for the scope of consent. Our newsletters also contain information about our products, offers, promotions and our company.
If you subscribe to the newsletter from the MyVITA area, we do not have to use the double opt-in procedure because your email address was already confirmed via the verification link when you logged in to the members area for the first time. In this case, a single opt-in in the MyVITA area is sufficient (you simply click a checkbox).
If you no longer want to receive newsletters from us, you can withdraw your consent at any time. To do this, simply send a message (e.g., e-mail, letter) to the above contact address or datenschutz@vita-zahnfabrik.com. You can also use the unsubscribe link included in each newsletter.
8. Cookies
The website uses cookies and similar technologies, such as HTML5 storage (hereafter referred to as "cookies"), in order to optimize the website. Among other things, cookies help us to make the website easy to navigate and more user-friendly.
Cookies are small identifiers that our web server sends to your browser and stores on your device, provided your default settings are configured accordingly. Cookies can be used to determine if your device has already communicated with us. In this way, they serve to improve the user experience for you and optimize our website. We distinguish between cookies that are technically strictly necessary, and those that are stored by our website or by third parties. Please refer to the policies below for further details on the type, function, purposes of, legal basis for, and opt-out options for data processing in relation to cookies.
When you use our website, we will inform you about the use of cookies and you can consent to the use and storage of cookies on your device. You can object to the storage of cookies at any time by disabling the cookie settings of this website, described below, or by selecting "Do not accept cookies" in your browser settings. Please refer to your browser's help feature for information about managing and deleting cookies in your browser settings. You can also disable all cookies by using free browser extensions such as "Adblock Plus" (adblockplus.org/de) in combination with the "EasyPrivacy List" (easylist.to). However, if you do not accept cookies, the features of the website may be restricted.
a) Strictly necessary cookies
Our website uses the following strictly necessary cookies for which we have a legitimate interest in storing and without which we would not be able to offer certain basic features on our website (for example, you would have to log in every time you open a new page):
|
Designation |
Function/purpose |
Duration of storage |
|
PHPSESSID |
Initializes the user session for use of the website. |
Session |
| vita-zahnfabrik.com |
Saves the user's cookie acceptance status in the current domain. |
1 year |
This data is processed to safeguard our legitimate interests on the basis of Article 6 (1), sentence 1 (f) of the GDPR. Therefore, our legitimate interest is based on the processing purposes described above.
b) Additional first party cookies
Additional first party cookies, which are not absolutely necessary to use the website, fulfill important tasks. They make it easier to use our website, for example by prepopulating forms. They also allow us to uniquely tailor offers to your interests. We use the following additional first party cookies on our website:
|
Designation |
Function/purpose |
Duration of storage |
|
CyconAccessType |
Recognizes logged-in VITA employees or users with access to the admin area. |
1 year |
|
|
|
|
|
|
|
|
This data is processed to safeguard our legitimate interests on the basis of Article 6 (1), sentence 1 (f) of the GDPR. Therefore, our legitimate interest is based on the processing purposes described above.
c) Third-party cookies
In order to integrate third-party content and features (see following sections), we use third-party cookies that allow third parties to be notified that you have viewed this website. Please visit the third-party website for more information on their use of cookies. We use the following third-party cookies:
|
Designation |
Function/purpose |
Third party |
Duration of storage |
|
_gat_UA-8061667-1 |
Anonymized user analysis of downloads, video views, booking of services |
Google Inc. |
Session |
|
_ga |
Anonymized user analysis of website views |
Google Inc. |
unlimited |
|
_gid |
Registers a unique ID that is used to generate statistical information about how the visitor uses the site. |
Google Inc. |
1 day |
This data is processed to safeguard our legitimate interests on the basis of Article 6 (1), sentence 1 (f) of the GDPR. Therefore, our legitimate interest is based on the processing purposes described above.
For further details and opt-out options for use of cookies by third-party providers, please refer to the following descriptions of the individual functions, which are based on the use of such cookies or cookie-like technologies.